Track Expirations. Prevent Compliance Lapses.
CertiGrid is an enterprise compliance platform engineered to track employee visas, passports, training certificates, safety credentials, and insurance policies with automated 90/30/7-day multi-cadence expiry radar alerts, role-based governance, and an immutable audit trail.
Designed for Operational Clarity& Zero Compliance Gaps
A single central dashboard to view valid, expiring, and expired credentials across every team and site.
CertiGrid Home Page
Public SaaS landing experience outlining automated expiry radar tracking, multi-department credential monitoring, and zero-lapse compliance guarantees.
Proactive Multi-Tier Expiry Notifications
Never get caught by surprise audits. CertiGrid tracks renewal deadlines automatically and triggers scheduled alerts.
First proactive warning sent to HR and department managers to begin renewal documentation.
Escalated notification requiring immediate submission of updated certification or visa extension.
Final countdown trigger with manager escalations to prevent illegal work status or site ejection.
Spreadsheets vs CertiGrid Online
Managing credentials in Excel creates blind spots, missed deadlines, and regulatory audit penalties.
| Capability / Requirement | Manual Spreadsheets / Excel | CertiGrid (Unified Cloud) |
|---|---|---|
| Automated Expiry Alerts | Manual check required; easily overlooked | Automated 90d, 30d, 7d alerts via Email, Teams & WhatsApp |
| Audit Trail & Proof | No audit log; easily altered or corrupted | Immutable, timestamped event log ready for auditors |
| Role-Based Permissions | All-or-nothing file access; high security risk | Admin, Manager, and Viewer access tiers |
| Document Storage & OCR | No attached files; scattered across folders | Encrypted cloud document vault with AI extraction |
| Risk of Compliance Fines | High risk of €20,000+ fines per illegal worker | Eliminates lapses with guaranteed escalation cadence |
Core Compliance Infrastructure
90/30/7-Day Expiry Radar
Automated multi-cadence notifications sent 90, 30, and 7 days prior to document lapses via email, in-app dashboard, WhatsApp, and Microsoft Teams.
Universal Document Grid
Unified visibility across visas, passports, CSCS cards, mandatory health & safety certifications, professional indemnity, and custom document categories.
Immutable Regulatory Audit Trail
Every upload, verification, modification, and alert dispatch is permanently logged with timestamps for instant inspection readiness during government or client audits.
Role-Based Access Control (RBAC)
Granular permission layers (Admin, Site Manager, Viewer) ensure strict data segregation, GDPR confidentiality, and department-level visibility.
AI Document Scanner & OCR
Smart optical recognition scans uploaded certificates and passports, auto-extracting expiration dates and holder details to eliminate manual entry errors.
1-Click CSV & Excel Importer
Seamless migration from legacy spreadsheets in minutes with built-in format validation and automated data normalization.
Built for High-Compliance Sectors
Construction & Engineering
Track CSCS cards, CPCS plant tickets, SMSTS certifications, and subcontractor liability insurance policies across dynamic job sites.
Healthcare & Care Providers
Ensure nurses and care staff maintain active DBS checks, professional registrations (NMC/GMC), and mandatory clinical compliance.
Transport, Fleet & Logistics
Monitor HGV driver CPC qualifications, tachograph certifications, ADR licenses, and commercial fleet vehicle insurance.
Hospitality, Retail & Facilities
Verify right-to-work visas, food hygiene certificates, first aid credentials, and fire marshal training across multiple branch locations.
Flexible Engagement Models
All plans include a full 14-day free trial. No credit card required. Cancel anytime.
Starter
For small teams and growing contractors getting compliant.
- Up to 15 employees
- Automated 90/30/7-day email alerts
- Universal document tracker
- Immutable audit trail
- Standard email support
- 14-Day Free Trial
Business
For scaling mid-market enterprises with multi-department teams.
- Up to 100 employees
- Priority 90/30/7-day multi-channel alerts
- Role-Based Access (Admin / Manager / Viewer)
- Bulk CSV / Excel document importer
- WhatsApp & Microsoft Teams alerts
- AI Document OCR Scanner
- Priority technical support
- 14-Day Free Trial
Enterprise
For multi-site operations, regulated contractors, and global firms.
- Unlimited employees & documents
- Unlimited custom document categories
- Dedicated compliance success manager
- Custom API & Microsoft 365 integrations
- SLA uptime guarantee (99.9%)
- Single Sign-On (SSO) & SAML integration
- 14-Day Free Trial
CertiGrid Online FAQs
What is CertiGrid Online?+
CertiGrid is cloud-based employee compliance software that tracks every visa, passport, safety certificate, and insurance policy your team holds. It replaces risky spreadsheets with automated 90/30/7-day alerts, live status tracking, and a tamper-proof audit trail.
How do the 90/30/7-day automated expiry alerts work?+
CertiGrid continuously evaluates all stored expiration dates in the background. It proactively sends structured warnings at 90 days, 30 days, and 7 days prior to any lapse via email, in-app notifications, WhatsApp, and Microsoft Teams.
Can I import our existing spreadsheet data?+
Yes! CertiGrid features a built-in 1-click CSV and Excel import tool that automatically maps your existing records, validates expiration dates, and populates your dashboard in minutes.
Is there a free trial?+
Yes. Every CertiGrid plan includes a 14-day free trial with full feature access, no credit card required, zero setup fees, and cancel-anytime flexibility.
How does CertiGrid assist with regulatory audits?+
CertiGrid maintains an immutable, timestamped event log recording all document creations, verifications, and alert notifications, allowing you to generate compliance reports for auditors instantly.
Start Tracking Expirations in Under 5 Minutes
Join forward-thinking companies that never miss a visa, passport, or certification deadline.